(Version 2.0)
This Privacy Policy is provided in connection with the interview and candidate evaluation platform ("Platform") accessible at https://recruitment.agent-rating.com/ (the "Website").
Data Controller: Agenticly, registered at null, null null, Vietnam The Data Controller determines the purposes and means of processing candidate personal data and is responsible for all hiring decisions.
Data Processor: JobMojito, operated by FreshMint ai OÜ, an Estonian entity with registered address at Sepapaja tn 6, 15551, Tallinn, Estonia. JobMojito delivers the platform technology, hosts data, and processes personal data on behalf of Agenticly.
This Privacy Policy explains how personal data is processed through the Platform:
Agenticly acts as Data Controller, determining what candidate data is collected and for what purpose.
JobMojito acts as Data Processor, operating the platform infrastructure and processing data on documented instructions from Agenticly.
For more information about JobMojito's security practices and compliance, please visit trust.jobmojito.com.
JobMojito processes candidate interview data strictly on documented instructions from Agenticly.
Depending on Agenticly's configuration, this may include:
Candidate name and contact details
CV or application materials
Audio and/or video interview recordings
Interview transcripts
Structured rubric-based evaluation outputs
Limited behavioural/speech analytics (e.g., pronunciation, cadence, sentiment)
System-generated score breakdown
The Platform:
Does not autonomously accept or reject candidates.
Does not make automated employment decisions.
Requires human review by Agenticly for all hiring outcomes.
The Platform uses AI-assisted tools to:
Generate structured summaries.
Apply Agenticly-defined rubric scoring.
Analyse limited behavioural or speech characteristics where enabled by Agenticly.
In EU employment deployments, behavioural scoring components are disabled by default unless explicitly configured by Agenticly.
JobMojito does not use identifiable candidate interview data for:
Training AI foundation models;
Fine-tuning shared models across customers; or
Independent product development purposes.
Product improvement activities rely only on aggregated and anonymised statistical insights that cannot re-identify individuals.
Agenticly, as Data Controller, is responsible for:
Ensuring a lawful basis exists for processing candidate data.
Providing appropriate transparency to candidates.
Conducting Data Protection Impact Assessments (DPIAs) where required.
Ensuring human oversight of all hiring decisions.
Responding to data subject rights requests.
Data collected through the Website may include:
IP address
Browser/device data
Usage analytics
Cookie identifiers
Purpose:
Website functionality
Security
Analytics
Service improvement
Legal basis:
Legitimate interest
Consent (where required for cookies)
Data processed may include:
Name
Business email
Organisation details
Account credentials
Billing information (where applicable)
Purpose:
Account administration
Service provision
Customer support
Security
Legal compliance
Legal basis:
Contract performance
Legitimate interest
Candidate interview data: 12 months default (configurable by Agenticly)
Behavioural scoring data: aligned with interview data
AI scoring logs: retained 12 months
Security & access logs: retained 12 months
Infrastructure logs: retained 30-90 days
Data is deleted automatically at retention expiry or upon Agenticly's instruction.
Recruiter accounts: deleted 30 days after expiry if inactive
Trial interview data: deleted 30-60 days after trial expiry unless converted to paid account
Encrypted system backups operate on a rolling cycle (maximum 30 days). Deleted data is purged automatically once backup cycles expire.
Primary processing occurs within EU-hosted cloud infrastructure operated by JobMojito.
Where personal data is transferred outside the European Economic Area or UK:
Standard Contractual Clauses (SCCs) or UK Addendum are implemented where required;
Appropriate technical and organisational safeguards are applied.
A current list of sub-processors is available at trust.jobmojito.com.
Candidates should direct rights requests (access, rectification, deletion, objection) to Agenticly, the Data Controller.
JobMojito supports Agenticly in fulfilling such requests in accordance with the Data Processing Agreement.
Individuals may request:
Access to personal data
Rectification
Erasure
Restriction of processing
Data portability (where applicable)
Objection to processing
Requests can be made via the contact details provided on the Website.
JobMojito implements technical and organisational safeguards including:
Encryption in transit and at rest
Role-based access control
Tenant-level data separation
Secure cloud infrastructure
Logging and audit controls
Incident response procedures
Security and access logs are retained for a minimum of 12 months.
For more details, please visit trust.jobmojito.com.
The Platform does not make fully automated employment decisions.
AI-generated outputs are assistive only.
Final hiring decisions are made by Agenticly's recruiters.
Behavioural and speech analytics are supplementary and cannot independently determine candidate outcomes.
Biometric voiceprint identification functionality is disabled by default.
Where enabled by Agenticly:
Processing is subject to separate contractual terms;
Controller lawful basis and DPIA obligations apply;
Biometric data is retained only for limited periods.
Biometric processing is not part of the core AI scoring system.
This Privacy Policy may be updated periodically. Material changes will be communicated through appropriate channels.
Last updated on March 2025